August 19, 2015

May 2015 Quarterly Meeting Minutes

Draft Minutes
Quarterly Meeting of the Board of Directors
of the Maryland Horse Council (MHC)
Tues., May 12, 2015
Montgomery County Agricultural Farm Park
Derwood, MD

Directors and Officers Present and Absent

Officers & Executive Committee Members:
x Jane Seigler President
x Peter Radue Vice President
x Valerie Ormond Secretary
x Dale Clabaugh Treasurer
x Stephen Fulton Elected Member
Crystal Kimball Elected Member Absent
x Steuart Pittman, Jr. Elected Member
Kathleen Tabor Elected Member Absent
x Judy Smith Elected Member
x Royce Herman Advisory Member
Directors-at-Large:
x Amy Burk DAL - Individuals
Rob Burk DAL - Individuals Absent
x James Casey DAL - Individuals
x Christy Clagett DAL - Farms; Larking Hill Farm
Jean Clagett DAL - Individuals Absent
Kimberly Clark DAL - Charity/Found.; Thoroughbred Placement & Resources, Inc. Absent
x Karen Fulton DAL - Farms; Full Moon Farm
x Royce Herman DAL - Individuals
Crystal Kimball DAL - Businesses; The Equiery Absent
x Carolyn Krome DAL - Farms; Persimmon Tree Farm
x Ron MacNab DAL - Individuals
x Carolyn Mackintosh DAL - Farms; Loch Moy Farm
x Steuart Pittman, Jr. DAL - Farms; Dodon Farm
x Peter Radue, DVM DAL - Businesses; Damascus Equine Associates
Beverly Raymond DAL - Individuals Absent
Kathleen Tabor DAL - Individuals Absent
x Keith Wills DAL - Businesses; Mid-Atlantic Farm Credit
MHC Association Members: Representative In Attendance:
Beverly Pieper Beverly's Hill Absent
Darlene Welsh Carroll County Equestrian Council Absent
Jan Korotki Carrollton Hounds Absent
x Jacquelyn Cowan Chesapeake Plantation Walking Horse Club
x Cloverleaf Standarbred Owners Association Gina Maybee
Erin Ochoa Days End Farm Horse Rescue Absent
x Judy Smith Frederick County Equine Alliance
Kristy Alvarez Freedom Hill Horse Rescue Absent
Anne Butcher Goshen Hounds Absent
Leslie Bauer Howard County Farm Bureau, Inc. Absent
Gretchen Mobberley Howard County Horse Show Association Absent
Crystal Kimball Howard County-Iron Bridge Hounds Absent
Nicky Ratliff Humane Society of Carroll County Absent
x Valerie Pringle Humane Society of the US
x League of Maryland Horsemen Kathy Dobson
x Christy Clagett Marlborough Hunt Club
Chris Anderson Maryland 4-H Program Absent
x Stephen Fulton Maryland Combined Training Association
Patty Sasscer Maryland Association for Wildlife Conservation Absent
x Karla Stoner Maryland Draft Horse & Mule Association
Hanum Wensil-Strow Maryland Equestrian Club Absent
Dorothy Troutman Maryland Equestrian Foundation / Rosaryville Conservancy Absent
x Dean Geis Maryland Farriers Association
Cricket Goodall Maryland Horse Breeders Association Absent
Alan Lohman Maryland Horse Show Association Absent
Carrie Everly Maryland Jockey Club Absent
Crystal Kimball Maryland Steeplechase Association Absent
x Peter Radue, DVM Maryland Association of Equine Practitioners
x Gina Maybee Maryland Standardbred Breeders Association
Eileen Simpson Maryland State Quarter Horse Association Absent
x Chris Bricker Maryland Thoroughbred Horsemen’s Association
x David Turner Mid-Atlantic Saddlebred Association
x My Lady's Manor Driving Club Yvette Harris
x Guillermo Warley New Market-Middletown Valley Hounds
x Plantation Walking Horse Club of Maryland Jacquie Cowan
x TROT - Trail Riders of Today Ron McNab
x Royce Herman Tuckahoe Equestrian Center
Bridget Love Meehan Washington International Horse Show Absent
Leo Courtney, MD Wicomico Hunt Club Absent

Members Present:
Business:
Neil Agate Capitol Polo Club
Dale Clabaugh State Farm Insurance
Win Hayward AXA Advisors
Margaret Rizzo McKelvey Mythic Landing Enterprises, LLC
Valerie Ormond Veteran Writing Services, LLC
Peter Radue Damascus Equine Associates
Judy Smith Friday’s Horse Equine Giftware
Keith Wills Farm Credit

Charity and Foundation:
Renee and Pat Dixon Freedom Hills Therapeutic Riding Program
Tina Snyder Horsemen Helping Horses

Farm:
Vicki Carson Flying Chesterfield Farm
Christy Clagett Larking Hill Farm.
Renee and Pat Dixon Rolling Hills Ranch
Steve, Karen, and Grace Fulton Full Moon Farm
LuAnne Levens Periwinkle Farm
Carolyn Mackintosh Loch Moy Farm
Charles Mess Brooke Grove Farm
Fernon and Howard Payne Reichs Ford Farm
Erin and Steuart Pittman Dodon Farm
Jane Seigler Dressage at Sundown
Judy Smith Good Friday Farm
Karla Stoner Bloomsbury Forge

Individual: Neil Agate, John Blackburn, Chris Bricker, Amy Burk, Rod Cameron, Eddie Franceschi, Royce Herman, Erica Lancaster, Malinda Lawrence, E. Lee Moser, Ross Peddicord

Guests Present: Becky Brashear, Frank Boston, Barbie Burns, Dwight Dotterer, Howie Feaga, Davon Gardner, Lori Geis, Ben Grubbs, Brittany Hill, Martha Herman, Melanja Jones, Richard LaDez, Marya Peukens, Ari Plaut, David Plummer, Pam Saul, Walter VanRauten, Katie Rowe

Association Manager Present: Margaret Rizzo McKelvey

Roll Call and Minutes
At 7:04 PM, President Seigler called the meeting to order and welcomed the membership and guests.

Secretary Ormond conducted a roll call. President Seigler asked for a review of the minutes from the January Quarterly Board of Directors meeting. Stephen Fulton made a motion to approve the minutes of the Jan MHC BOD Meeting, and Ms. Judy Smith. Minutes were approved with no changes.

Announce/Introduce New Members
Association Manager Mc Kelvey welcomed the new members of the Horse Council and read the list of new members since the beginning of the calendar year.

Treasurer’s Report
Treasurer Clabaugh provided the financial report. She asked members to reach out to others and suggested each member recruit one new member. She also suggested members ask businesses and professionals to support the MHC.

Treasurer Clabaugh discussed the MHC financial review conducted by an outside party over the past year. The accountant recommended MHC move from a cash vs. accrual accounting basis, and the Executive Committee decided to follow that recommendation. Mr. Stephen Fulton made a motion to approve the financial report, and Mr. Royce Herman seconded. The financial report was accepted.

“My Maryland Horse Festival”
Ms. Becky Brashear, Assistant General Manager, MD State Fair, provided a report on the proposed changes at the MD State Fair. The “My Maryland Horse Festival,” will include seven days of racing, 4H activities, a large tent, and infield activities. The MD State Fair is seeking people’s participation and wishes to include even more, including tours. Ms. Brashear provided a handout listing the many planned activities and said the MD State Fair was working with Mr. Ross Peddicord and the Maryland Horse Industry Board on the event.

Ms. Christy Clagett asked what kind of help the State Fair was looking for, and Ms. Brashear and Mr. Peddicord discussed potential events such as having Pony Clubs in attendance. Mr. Steuart Pittman mentioned the Retired Racehorse Project, and Ms. Jacquie Cowan suggested gaited horses. Ms. Brashear said she would like this event to become the horse people’s platform. Treasurer Clabaugh discussed the 600,000 member audience and the opportunity for Maryland horse people to showcase their activities. Ms. Brashear left contact information and said her organization would be having follow-up planning meetings.

State Requirements and Programs for Manure Management
Dwight Dotterer, MD Department of Agriculture Nutrient Management Program Administrator, provided a presentation discussing nutrient management regulations including nutrient setback requirements and animal exclusions. Animal exclusion is not a State Law, but a nutrient management regulation. He mentioned Best Management Practices that could be alternatives to fencing, if they work.

Regarding manure management, he said application to fields is allowed from Mar. 1 through Nov. 15, but not in the winter. However, an exception exists. If a person does not have adequate storage, he/she can spread all year, with the manure incorporated within 48 hours. He discussed temporary stockpiling. The exception to spread in winter goes away in 2016, but he doubts everyone with animals will have adequate storage in place by then. Manure and litter can be stockpiled in an appropriate location but must be spread by the spring season. He said MDA will always investigate complaints, and determine if they are justified or not.

He said the Phosphorous Management Tool (PMT) is not a typical horse manure issue, and was more of a poultry issue.

Vice President Radue asked about acceptable streams, and Mr. Dotterer said fords were acceptable.

Resources and Practices to Help Manage Soil Erosion and Water Quality on Your Farm
David Plummer, District Manager, Montgomery County Soil Conservation District (SCD) delivered a presentation about conservation opportunities for equestrian operations. He said the district can provide technical assistance, cost share help, and construction advice for a variety of practices. He encouraged people to work with SCD, as their job is to help farmers. Other groups are the “enforcers” or regulations.

President Seigler discussed the good work SCD does and suggested people pay attention within their counties and ensure SCDs do not become downsized.

Dr. Amy Burk mentioned an ongoing University of Maryland PhD study trying to put low yield grasses, and grasses horses do not like, into pastures so the grasses survive longer. She said the researchers may be looking for places to demonstrate the grass program next year.

Report on Recently Concluded Legislative Session in Annapolis
Mr. Frank Boston, MHC lobbyist, introduced his lobbying team and thanked them for their support. He said that defensively, every Sunday Hunting Bill MHC fought, it won. Two statewide bills also did not succeed. For one bow hunting bill, MHC did not take it on, but the Senate cancelled it. Mr. Boston believed the success was due to MHC’s letters, e-mails, calls, and efforts over the summer. For example, when Senator Rosapepe asked to see a farm, MHC members responded. Mr. Boston said the awards and recognition MHC provided helped, too. Mr. Boston thanked President Seigler, Mr. Royce Herman, Ms. Jacquie Cowan, Ms. Crystal Kimball, Ms. Christy Clagett, and others. He said the testimony was key because MHC members spoke from their hearts.

Mr. Boston also thanked Mr. Steuart Pittman, Jennifer, Ms. Jane Thery, and Mr. Neil Agate. He talked about going on the offensive. He said MHC had a good bill that passed, working with the Maryland Farm Bureau. The venison bill did not go as well, but he believes that bill will be back, particularly with the MFB backing it. He talked about the legislative reception and said unfortunately all legislators had to return to the floor. But it was a good representation by the industry. He discussed a dog bill MHC did not support and the cruelty to animals bill.

Ms. Joy Fernon asked about Sunday hunting on private land, and President Seigler provided the background on the bills beginning back in 2002. The plan is to try and get a statewide solution overall.

Ms. Valerie Pringle was disappointed that MHC did support the Cost of Care bill. Mr. Boston and President Seigler said MHC did support the bill, but not the way the bill was drafted. MHC agreed with American Society for the Prevention of Cruelty to Animals (ASPCA) amendments and the House version. President Seigler said the primary problem was a due process issue. MHC will be involved again this upcoming year, and Mr. Boston thinks the bill is close to including the right language.

Ms. Cowan mentioned the Sunday Hunting bills will come back, and there is some thought about doing workshops at the MD World Horse Expo to educate people on grassroots lobbying. Ms. Cowan is working with Trail Riders of Today (TROT) to try and gain more people to testify and hopefully educate them on what to do.

President Seigler mentioned MHC cannot just rely on Mr. Boston, it needs people from the counties where the issues occur to take action. She said the Legislative Committee would get together this summer to determine the way forward with the different players - Department of Natural Resources (DNR), MDA, MFB, hunters, etc.

Congressional Horse Caucus
Secretary Ormond explained letters were prepared for MHC members to try to increase Maryland’s representation in the U.S. Congressional Horse Caucus in Washington, DC. She asked those who did not receive letters on the way in to the meeting to pick up a letter and send it to his/her representative in Washington. The desire is to increase the membership to more than one MD representative in the 60-member Horse Caucus. She said letters would also be available on the County Forums for those who were unable to attend the meeting.

New Website and Sponsorship Opportunities
Association Manager McKelvey told members they should have received login information for the new website and discussed new sponsorship opportunities. She thanked Rosecroft Raceway and Cloverleaf Standardbred Owners Association for their new Gold Sponsorship.

Approval of Conflict of Interest Policy, Officer Elections, Extension of Kathleen Tabor’s Term, and Results of the Executive Committee Elections
Secretary Ormond described the ballot in each member’s packet, with the following three items on the ballot:
1. Approval of a Conflict of Interest Policy, which the MHC financial reviewer recommended MHC have in place
2. Voting for the MHC nominated officers slate for 2015 – 2017 (President Seigler, Vice President Neil Agate, Treasurer Clabaugh, Secretary Ormond)
3. Approval to extend Executive Committee member Kathleen Tabor’s term from two years to three years to reduce the number of Executive Committee elections to one every two years vs. one election each year.

Mr. Pittman, who chaired the MHC Officers’ Nomination Committee, discussed the nomination process for the officers and encouraged members to become active. He mentioned the idea of possibly hiring someone to assist the President with some of the legislative writing and additional expanding administrative duties.

President Seigler announced the new members of the Executive Committee from the recent election – Mr. Steuart Pittman and Mr. Royce Herman. Mr. David Taylor asked if he could hear about the members of the Executive Committee and their backgrounds. President Seigler asked all the current and future members of the Executive Committee to introduce themselves briefly to the membership, and they did. President Seigler said MHC used a hard copy ballot for this election to ensure people who represented more than one organization had a ballot for each organization they represented. She asked people to leave their ballots with the Association Manager before leaving.

Reports and Business from Committee Chairs and Affiliated Organizations:

County Level Activism
Mr. Royce Herman showed the membership the types of information (brochures, fact sheets) he brings to county discussions and gave a primer to members on grass roots activism. He suggested people talk to County Commissioners and State Delegates, and to start working it now.
Farm Stewardship
President Seigler spoke for the Committee Chair, Ms. Jane Thery, and said they had meeting at Hilltop Farm on Saturday and discussed everything the Committee has been working on. She talked about the Farm Stewardship Certification and Assessment Program (FSCAP) – started in 2010, and how Ms. Thery made it her personal mission to get horse farms involved. Now, 24 of the 100 farms in the system are horse farms. Ms. Charlie Mess’s farm, Ms. Carolyn Mackintosh’s farm, and Ms. Karla Stoner’s farm (all in attendance) are all FSCAP farms. President Seigler talked about the composting program. She also encouraged a “lieutenant” to assist Ms. Thery who is doing all the Farm Stewardship Committee work on her own.
Legislative Committee
Ms. Christy Clagett said it was great working with Mr. Boston and appreciated his enthusiasm. President Seigler said MHC would be giving legislative awards again this year. She said the awards would be announced soon and then presented at the fall Quarterly Meeting.
MHC Business Network
President Seigler discussed the last session which was about employee issues and mentioned the next session about “Getting Your Product to Market” scheduled for June 2.
Committee to Support Racing
Ms. Christy Clagett and Dr. Jim Casey, DVM, met with the new Jockey Club director, Sal Sinatra, about the state of racing on the East Coast. She said there were differing opinions on whether there should be Maryland bred only days or not. Her opinion was that more horses coming in shows success for Maryland racing, which is what people want to see. She talked about the May 31st Day at the Races and asked people to sign up.
Trails and Greenways Committee
Mr. Ron McNab talked about trail upgrade efforts and gave a description of the trail system at Derwood, the meeting location, saying it was a great place to ride. Ms. Cowan said there had been a lot of work done at Patapsco State Park recently.
American Horse Council/Coalition of State Horse Councils
Ms. Vickie Carson said both AHC and CSHC meetings would be held in June, and she would be there. She will provide an update next time on the meetings.
Maryland Fund for Horses (MFFH)
Ms. Carson said there would be another Responsible Horse Ownership Week in June. MFFH would be having webinars again and have a schedule out next week. The webinars are for everyone, so please help spread the word. MFFH received great feedback on the webinars last year. MFFH is working on a new Safe and Sound brochure, which is a good resource for general horse ownership. As for horse welfare programs, HFFH had its first voucher program, and it was a good news story. It is on a “soft launch” since MFFH is still raising money, but if members know someone in need, please refer him or her.
MHC Political Action Committee (PAC)
Mr. Win Hayward explained the PAC’s behind-the-scenes role. He said awards are nice, but money shows seriousness. He reminded members that the PAC cannot be active during the legislative session. Ms. Kimball and President Seigler left the PAC at the conclusion of their terms, and Ms. Erica Lancaster and Mr. Ron Cameron joined the PAC. The PAC is trying to determine a sustainable amount and how to expand the requests for donations to businesses and others. There is an opening for another PAC Board position coming up at the end of June. If interested, please let someone on the Executive Committee know, since they nominate people to the PAC. Last year the PAC spent $5000.
Mr. Pittman said the PAC is going to put out an eBlast and an advertisement encouraging associations to let their memberships know about the PAC.
MHIB
Mr. Ross Pedicord reported 137 people completed the first horse scavenger hunt, and the winner traveled over 1400 miles and made it to 33 barns. MHIB is sending out prizes now. The event had coverage from six TV stations, three radio, lots of other good public relations activities. The number of licensed riding stables in MD has now reached over 700. President Seigler mentioned MHC would be nominating Mr. Peddicord for the AHC Van Ness Award.

Associations
Mr. Royce Herman announced that the MD High School Rodeo finals would take place May 30, 31st, and at Tuckahoe Equestrian Center.

8:55 PM President Seigler asked for a motion to adjourn. Mr. Turner so moved, and Dr. Burk seconded.

Respectfully submitted,

Valerie Ormond
Secretary, Maryland Horse Council